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Circuit Clerk Copy Request Form

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Requests for Birth Certificates, Death Certificates and Marriage License, are handled by the County Clerk's office.  Use this button to be redirected to the County Clerk's webpage.

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Requests for Court Records are fulfilled by the the Circuit Clerk's office.  Use the RED button to position you at the form you will need to complete and submit.  

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Most court files are public record unless restricted by state statue or impounded by a court order.  Copy request are NOT accepted over the phone.  Should you need copies of  court records, you can obtain them several ways:
 
  1. Completing and submitting the the form below (take me to form)
  2. Sending an email with the information you're requesting to courtcopy@madisoncountyil.gov
  3. Downloading and completing the fillable form using this link  to then email or mail to:   
              Madison County Circuit Clerk
              Attn:  Document Storage / Record Search
              155 N. Main Street
              Edwardsville, IL  62025
  4. Visiting the courthouse to view the court case and request the copies that you need is the fastest way to get your documents, same day.  Document Storage / Record Search is located in the lower level of courthouse on 155 N. Main Street, Suite 11.  Our hours are Monday - Friday, 8:30 a.m. to 4:30 p.m.
  5. Faxing your request to 618-692-0676 or 618-655-2017
Your request is processed in the order it is received.  You will be notified by mail or email of the cost of your copies, prior to your request being completed.  Once you receive the cost, all Record Searches and copy requests must be paid for in advance through one of these methods:

Payments can be processed in one of the following ways:
  1. Credit Card through CourtMoney - Payment Information
  2. Call 1-800-352-9870 and using the FORM ID 138506 and Case Number provided by the Circuit Clerk's office.  Their hours are Monday - Friday, 8 a.m. to 5 p.m.
  3. Mail a check, payable to Madison County Circuit Clerk to:   
              Madison County Circuit Clerk
              Attn:  Document Storage / Record Search
              155 N. Main Street
              Edwardsville, IL  62025
  4. Visit the courthouse Monday through Friday between 8:30 a.m. to 4:30 p.m.

Rates for copy requests:       (Copy Pricing Breakdown)
Costs For Copies of Court Documents within Case   Fees 
Page 1    $2.00
Pages 2 - 20     $0.50 / page
Page 21 and above    $0.25 / page
Certification Seal of document(s) for a case    $6.00 / Certification  
   


Rates for Other copy requests:
Costs For Copies of Other Court Records   Fees 
Docket Sheet    $6.00 / page
Child Support Payment History    $6.00 / page
Criminal History    $6.00
Record Search for each year searched *(see note below)    $6.00 / year 
   

* NOTE:  There is a $6 per year fee charged  per case for each year you want us to search, if you do not know the case number and if the case cannot be found in the system.

The requester will be responsible for statutory fees (See Section 27.1a of the Clerk's Act (705 ILCS 105/27.1a).  Which it can include but is not limited to, the following:  copy charges, certification charges (if requested) and postage.


Copy Request Form:
You will be notified by mail or email of the cost of your copies, prior to your request being completed.  Once you receive the cost, all Record Searches and copy requests must be paid for in advance.

The next section is to identify the case and people involved in the case for which you are requesting copies. Case number for Madison County have this format YYYY-CaseType-###### and example would be 2019-CM-001234. We will also need the Parties in the case the Plaintiff vs Defendant.

Please select the method(s) in which you would like to receive your request. Please be aware that that postage fees are applied to your request for items mailed. Items mailed are sent through the USPS standard shipping, you can make arrangements for expedited shipping. Also there are additional copy costs when selecting to receive multiple ways (ei: email & mail).


 All Record Searches and copy requests must be paid for in advance.