How do I request copies of a court case.
Most court files are public record unless restricted by state statue or impounded by a court order. Request are NOT accepted over the phone. Should you need copies of court records, you can obtain them several ways:
- Completing and submitting the the form below (take me to form)
- Sending an email with the information you're requesting to courtcopy@co.madison.il.us
- Downloading and completing the fillable form using this link to then email or mail to:
Madison County Circuit Clerk
Attn: Document Storage / Record Search
155 N. Main Street
Edwardsville, IL 62025
- Visiting the courthouse to view the court case and request the copies that you need is the fastest way to get your documents, same day. Document Storage / Record Search is located in the lower level of courthouse on 155 N. Main Street, Suite 11. Our hours are Monday - Friday, 8:30 a.m. to 4:30 p.m.
- Faxing your request to 618-692-0676 or 618-655-2017
Your request is processed in the order it is received.
To see the complete details surrounding copy requests, visit this page:
Circuit Clerk Copy Request
How do I get a copy of Marriage License / Birth Certificate / Death Certificate?
Requests for Birth Certificates, Death Certificates and Marriage License, are handled by the County Clerk's office. Use the button to be redirected to the County Clerk's webpage.
How do I find my case number?
Your Case number can be located at the top of your paperwork. A Madison County Case number will consist of a year- case type- number. (2022-TR-######) You may be able to find your case number online at our website or in person at the Madison County Circuit Clerk’s Office. Computers are set up for public access and viewing in the Records Division room 101.
Please click the icon below for public access to court records.
Search screen can be slow to load during high volume use.
For problems with the Court Records Search website please call JANO at (800) 250-9884
When is my court date?
To see when your court date is scheduled or get more information on your case, you will go to Court Record Search . You may search by your name or by your case number. Once you find the case click on it and the Case Overview will be displayed.
You will find your Next/Last Court Date on this screen.
I can't make my court date. What should I do?
First, are you representing yourself? If yes, continue - if you have an attorney, they should handle as you cannot file a motion on your own.
Second, you should file your Motion to Continue in a timely manner.
Next, your case type will determine how you proceed. If your case number includes the following letters: DT, CM, DV, MT, TR, OV, CV, CL, QC, and CF, then you can use this link to learn more and submit an electronic form to request a continuance.
Finally, for all other case types that fall into our Civil (Small Claims, Evictions, Chancery, Foreclosure, etc.) division or a Family case (Divorce, Family, etc.) you will need to submit this version of the Motion To Continue. Upon completion, you can submit by doing one of the following:
- eFile the form through one of the Illinois recommended eFile vendors
- Bring the completed form to the Edwardsville Courthouse
NOTE:
SUBMITTING A MOTION TO CONTINUE DOES NOT MEAN YOUR MOTION WILL BE GRANTED.
I have received a traffic citation. How do I resolve my ticket?
If you have received a traffic citation, and the officer has marked the ticket Court required, you will need to appear in court at the designated time given to speak with the Prosecuting Attorney regarding your ticket(s).
If you have received a traffic citation, and the officer has marked the ticket No Court Required, you have the following options available outlined on the page link below https://www.co.madison.il.us/departments/circuit_clerk/pay_traffic_fines_with_no_court_appearance.php
How do I pay a fine?(excluding traffic)
You may pay fines using credit card payment online or by phone. To ensure that your payment is processed correctly, we recommend that you have your case number(s) available. Read More...
If you would like to pay in person, you may visit the Edwardsville courthouse:
155 N. Main Street
Edwardsville, IL 62025
What is the $36 Annual Child Support Service Fee?
The $36.00 annual Support Service Fee, that is assessed by Illinois State law on all Child Support cases, must still be paid to the Circuit Clerk’s office. Payment of your $36 annual Support Service Fee should be made with a separate payment to CIRCUIT CLERK.
Be sure to include your Case Number and Support Service Fee. You may pay by Credit Card online or by phone Monday-Friday, 8am-5pm calling 800-352-9870 reference Form CODE 138507.
The Circuit Clerk accepts personal checks, cashier’s checks, certified checks and money orders for Support Service Fee payments. Be sure to include your Case Number and Support Service Fee on the face of your check and mail to:
Madison County Circuit Clerk
Attention: Child Support
155 N. Main Street
Edwardsville, IL 62025
How do I eFile?
Why was my eFiling rejected?
My filing was rejected. Why?
Your e-mail confirming the rejection should have had comments included that describes the reason for the rejection. For reference, nearly every single rejected filing is because of a defect in the pleading or a technical defect, such as
- Multiple PDFs attached as a single document
- A PDF containing embedded fonts
- Document wasn't readable
- The fee wasn't paid
- Case number and Parties didn't match the court's
- Wrong Case Type was selected
- Wrong County was picked
How do I file an Order Of Protection?
Order of Protection hearings are held all day Monday through Friday, with the last hearing at 3 PM. The hearings are held at the Madison County Courthouse on 155 N. Main Street, Edwardsville, IL 62025. You MUST appear in person to have your case heard before the judge.
A lengthy form needs to be completed to file with the court for your request to be heard before the judge. Read More
How do I change my address?
To have your address updated, there is a form that can be filled out on line and submitted. You will need to know your case number(s) for the clerk to update the case management system.
If you do not know your case number(s), look it up here: Court Record Search
Use this link to request your Change of Address You may also locate the form under Forms & Instructions under the General Court Forms...
If you have personal information, such as a name change, please complete the proper fillable pdf and file through eFile or in person at the Edwardsville courthouse.
Should you have additional questions you may call the main courthouse at 618-692-6240 M-F 8:30 a.m. to 4:30 p.m.
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